Category

Description

Key Responsibilities

• Provide administrative support to team, including correspondence, travel, meeting planning and organisation, expense reports
• Coordinate and manage complex executive calendars
• Administrative support to Italian team as required including assistance with slide/poster/manuscript preparation, distribution of meeting materials, coordination of meetings, taking meeting minutes
• Work in and contribute towards a team-oriented environment
• Draft and edit documents and develop PowerPoint presentations as well as developing and handling of complex Excel Workbooks.
• Responsible for administration, filing, record keeping and archiving of critical documents
• Acting as a coordinator of information and communication within the management team
• Managing and filtering phone calls, mail and email, clarifying/highlighting required actions and responses
• Welcoming guests and business partners
• Maintain vendor relationships
• Participating in the planning of office activities
• Developing and refining administrative procedures in the office using technology to streamline processes
• Independently driving and completing assigned tasks/projects
• Timely delivering tasks of assignments
• Proactively picking up any tasks / issues as required, including acting as back-up for other TESARO assistants as needed
• Support the budget process / handling contracts, signatures, invoices
• Coordination of office services and overseeing facilities management for TESARO

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