Apotex is a proudly Canadian, global pharmaceutical company that produces high-quality, affordable medicines (both generic and innovative pharmaceuticals) for patients around the world. We are the 7th largest generic pharmaceutical company globally with more than 12,000 employees and estimated sales of approximately $3 billion. Our fully integrated operation is comprised of four lines of business: Global Generics; Apobiologix; Global Active Pharmaceutical Ingredients (API); and ApoPharma (Innovative Products). With our worldwide manufacturing sites, Apotex can produce up to 24 billion dosages per year. We produce 300 medicines in 4,000 dosages and formats that are exported to 115 countries. Apotex will spend $2 billion over the next 10 years on research and development.
Job Summary
Provides administrative support to senior executives. This position requires moderate supervision and direction and receives guidance with respect to general objectives. In the majority of tasks and projects assigned, there will be determined methods, work sequence, and scheduling on how to achieve objectives of assignments.
Job Responsibilities
Screens incoming calls, correspondence and responds independently when possible.
Arranges programs, events, or conferences, arranges for facilities, caterer, issuing information, invitations, coordinates speakers, and controls the budget.
Composes and prepares confidential correspondence, reports, presentations and other complex documents.
Creates and maintains database and spreadsheet files.
Arranges complex and detailed travel plans and itineraries, compiles documents for travel- related meetings.
Works closely with Office Manager / Executive Assistant and supports Office Administration with departmental responsibilities.
Completes expense reports for Executives as needed.
Collaborates across departments to help plan events and initiatives.
Represents office interests in relationships with external associates, including vendors, consultants, and clients
Job Requirements
Job Summary
Provides administrative support to senior executives. This position requires moderate supervision and direction and receives guidance with respect to general objectives. In the majority of tasks and projects assigned, there will be determined methods, work sequence, and scheduling on how to achieve objectives of assignments.
Job Responsibilities
Screens incoming calls, correspondence and responds independently when possible.
Arranges programs, events, or conferences, arranges for facilities, caterer, issuing information, invitations, coordinates speakers, and controls the budget.
Composes and prepares confidential correspondence, reports, presentations and other complex documents.
Creates and maintains database and spreadsheet files.
Arranges complex and detailed travel plans and itineraries, compiles documents for travel- related meetings.
Works closely with Office Manager / Executive Assistant and supports Office Administration with departmental responsibilities.
Completes expense reports for Executives as needed.
Collaborates across departments to help plan events and initiatives.
Represents office interests in relationships with external associates, including vendors, consultants, and clients
Job Requirements
- Education: Associate degree
- Knowledge, Skills and Abilities : Strong knowledge of MS Office Systems, including Word, Excel, and Power Point. Superior organizational and time management skills. Excellent communication skills, both written and verbal. Ability to handle multiple priorities in a fast-paced work environment. Strong initiative, self-motivation, planning skills. Demonstrated accuracy and attention to details . Ability to work independentl. Excellent customer service capabilities
- Experience : 1