Category

Description

The purpose of this position is to provide a broad range of administrative, organizational, and functional coordination of activities and enables the Executive Staff supported by this position to be more effective and productive in their jobs. This position will provide a high level of support to the Executive Leaders in the Commercial Organization.

• Produce highly professional reports, correspondence and presentations using Excel, PowerPoint, Word and VISIO for C-suite Execs including Chief Marketing Officer, Sr VP Sales, Sr VP Marketing.
• Prepare materials for presentations and/or meetings; proof reading, copying, collating and distribution.
• Manage organization for external conferences including contracts (Ariba) and budgets.
• Manage the commercial calendar and ensure department is organized
• Prepare technical presentations, graphs, and charts utilizing appropriate computer applications.
• Record and distribute minutes of meetings to all participants; provide timely and accurate follow-up.
• Assess current administrative practices and recommend/implement improvements in systems and procedures
• Maintain corporate files as appropriate.
• Answer telephone and email inquiries (from internal and external constituents).
• Maintain calendars and coordinate travel and hotel arrangements, including creation of itineraries and preparation/completion of expense reports.
• Schedule conferences/meetings andreserve internal and off-site facilities
• Perform special projects and assignments, as required.

This person may have direct and/or dotted line supervisor responsibilities.

Education And Experience

• Minimum 5 years

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